FREQUENTLY ASKED QUESTIONS (FAQs): OFFICE OF THE SCHOOL REGISTRAR

The Office of the School Registrar accommodates online request for credentials through its official email address at: hp.ud1634728375e.sps1634728375ps@ra1634728375rtsig1634728375er1634728375. Clients can also send their requests to the School Registrar through Messenger: Tsa-tea Suyom.

GENERAL REQUIREMENT: If the applicant/requesting party cannot personally claim the requested document/s, a signed authorization letter, together with the photocopy of a valid ID, shall be presented upon claim to the Releasing Officer. The applicant may also send the said authorization letter through the office’ email address or through the School Registrar’s Messenger account. The authorized person shall bring with him/her a valid ID. NO AUTHORIZATION LETTER, NO RELEASE OF DOCUMENT.

FREQUENTLY ASKED QUESTIONS (FAQs)

1. What are the requirements in applying for school credentials?

2. How much is the payment?

GRADUATES

Requested Credentials

________________________

1.Transcript of Records

Purpose

________________________

Employment

(local and foreign)

Frequency of Issuance/Release

________________________

1st Issuance

Requirements and Procedure

____________________________________________________

  1. Secure a Request for Credentials’ (RC) Slip at the Registrar’s Office.
  2. Process Clearance for securing the requested document (Clearance can be accessed at GoogleDrive. The office’ SAs will facilitate the processing of clearance.
  3. Provide one (1) documentary stamp. (Applicant may buy it at P20.00 each at the Finance Office, subject to the availability of the documentary stamp).
  4. Present the documentary stamp together with the processed clearance to the Releasing officer at the Registrar’s office for the preparation of the requested document.

    Note: 1st issuance of TOR for Employment purposes have no payment since its processing fee is included in the graduation fee.


2nd Issuance

  1. Secure a Request for Credentials’ (RC) Slip at the Registrar’s Office.
  2. Present the RC slip to the Cashier for pay ment of P270.00.
  3. One (1) documentary stamp. (Applicant may buy it at P20.00 each at the Finance Office, subject to the availability of the documentary stamp).
  4. Present the official receipt together with the documentary stamp to the Releasing Officer at the Registrar’s office for the preparation of the requested document

Board Examination

  • CPA Board Exam
  1. Secure a Request for Credentials’ Slip at the Registrar’s Office.
  2. Process clearance (particularly for the qualified grades in major courses).
  3. Present the RC slip to the Cashier for payment of P1,060.00.
  4. Provide three (3) documentary stamps. (Applicant may buy it at P20.00 each at the Finance Office, subject to the availability of the documentary stamp).
  5. Present the official receipt with the documentary stamps, and the processed clearance to the Releasing officer at the Registrar’s office for the preparation of the requested document.

  • REM Board Exam
  1. Secure a Request for Credentials’ Slip at the Registrar’s Office.
  2. Process clearance
  3. Present the RC slip to the Cashier for payment of P500.00.
  4. Provide three (3) documentary stamps. (Applicant may buy it at P20.00 each at the Finance Office, subject to the availability of the documentary stamp).
  5. Present the official receipt together with the documentary stamps, and the processed clearance to the Releasing officer at the Registrar’s office for the preparation of the requested document.

  • Further Studies/Honorable Dismissal
  1. Secure a Request for Credentials’ Slip at the Registrar’s Office.
  2. Process Clearance (if have not previously applied TOR for whatever purpose).
  3. Present the RC slip to the Cashier for payment of P1,000.00.
  4. Provide four (4) documentary stamps (Applicant may buy it at P20.00 each at the Finance Office, subject to the availability of the documentary stamp).
  5. Present the official receipt with the documentary stamps, and the processed clearance to the Releasing officer at the Registrar’s office for the preparation of the requested document.

  • Authentication/CAV
  1. Secure a Request for Credentials’ Slip at the Registrar’s Office.
  2. Present the RC slip for payment of the corresponding amount for the number of copies of document subject for authentication/CAV. Authentication fee is P50.00 per set.
  3. Present the original copy of the document subject for authentication together with the official receipt to the Releasing officer at the Registrar’s office for the preparation of the requested document.
  4. Wait for its release.

  • Other Purposes
  1. Secure a Request for Credentials’ Slip at the Registrar’s Office.
  2. Present the RC slip to the Cashier for payment of P270.00.
  3. Provide one (1) documentary stamp. (Applicant may buy it at P20.00 each at the Finance Office, subject to the availability of the documentary stamp).
  4. Present the official receipt to the Releasing officer at the Registrar’s office for the preparation of the requested document.

2.Diploma

1st Issuance

  1. Secure a Request for Credentials’ Slip at the Registrar’s Office.
  2. Process clearance.(If applied separately with the TOR).
  3. Present the RC slip to the Cashier for the payment of P220.00.
  4. Provide one (1) documentary stamp. (Applicant may buy it at P20.00 each at  the Finance Office, subject to the availability of the documentary stamp).

2nd Issuance

  1. Secure a Request for Credentials’ Slip at the Registrar’s Office.
  2. Present the RC slip to the Cashier for payment of P220.00.
  3. Provide one (1) documentary stamp. (Applicant may buy it at P20.00 each at  the Finance Office, subject to the availability of the documentary stamp).

Authentication

  1. Secure a Request for Credentials’ Slip at the Registrar’s Office.
  2. Present the RC slip to the Cashier for payment of the corresponding amount for the number of copies of document subject for authentication/CAV. Authentication fee is P50.00 per copy.

3.Certification

  1. Secure a Request for Credentials’ Slip at the Registrar’s Office.
  2. Present the RC slip to the Cashier for payment of P80.00.
  3. Provide one (1) documentary stamp. (Applicant may buy it at P20.00 each at the Finance Office, subject to the availability of the documentary stamp).

UNDERGRADUATE

Requested Credentials

________________________

1.Transcript of Records

Purpose

________________________

Employment

Frequency of Issuance/Release

________________________

1st Issuance

Requirements and Procedure

____________________________________________________

  1. Secure a Request for Credentials’ Slip, and Clearance form at the Registrar’s Office.
  2. Process clearance.
  3. Present the RC slip for payment of P270.00 at the Cashier.
  4. Provide one (1) documentary stamp. (Applicant may buy it at P20.00 each at the Finance Office, subject to the availability of the documentary stamp).

Evaluation/Transfer

  1. Secure a Request for Credentials’ Slip at the Registrar’s Office.
  2. Process clearance.
  3. Present the RC slip to the Cashier for payment of P1,060.00.
  4. Provide four (4) documentary stamps. (Applicant may buy it at P20.00 each at the Finance Office, subject to the availability of the documentary stamp).

Other Purposes

-Cert. of Enrollment

-Cert. of No. of Units

-Cert. English Language as the Medium of Instruction

-Others

  1. Secure a Request for Credentials’ (RC) Slip at the Registrar’s Office.
  2. Process clearance.
  3. Present the RC slip to the Cashier for payment of P270.00.
  4. Provide one (1) documentary stamp. (Applicant may buy it at P20.00 each at the Finance Office, subject to the availability of the documentary stamp).

3. What are the modes of payment?

Modes of Payment as set by the Office of the Financial Affairs are as follows:

  1. Bank Transfer via:
    • BPI
    • BDO
  2. Palawan Money Remittance Center
  3. GCash

4. How long would the process be?

  1. The Office of the School Registrar offers two (2) types of schedules for the release of Transcript of Records and Diploma:

1.1 Regular Schedule:

  • For TOR - One (1) week (working days)
  • For Diploma – Two (2) weeks

1.2 Express lane: (exclusive for TOR only)

  • Apply now release now
  • 1 day
  • 2 days
  • 3 days

TOR

Corresponding Payment Rates/EXPRESS LANE

 

Purpose

Apply Now Release Now

1 day

2 days

3 days

4 days

5 days

6 days

Employment

P870.00 P770.00 P670.00 P570.00 P470.00 P370.00 P270.00

Board Exam

P1,800.00

P1,700.00

P1,600.00

P1,500.00

P1,400.00

P1,300.00

P1,200.00

Further Studies/Transfer P1,700.00 P1,600.00 P1,500.00 P1,400.00 P1,300.00 P1,200.00

P1,100.00

2.Certifications – release is at the same day it was applied.

Prepared by:

Maria Charito Lorenzo Suyom, MSEcon

School Registrar

Posted in Announcements.