Office of Student Affairs

• It is a regular holiday or a special non-working holiday declared by the Office of the President of the Philippines.
• Senior High School: Typhoon Signal No. 1 or above is raised in the region before 8:00 a.m.
• College: Typhoon Signal No. 2 or above is raised in the region before 8:00 a.m.
• No classes are declared before 8:00 a.m. by national or local government agencies (e.g. the Office of the President, CHED, or the NDCC) specifically for the region.

• The government leaves the decision on suspension of classes to the discretion of the school.
• The government’s suspension announcement is made after 8:00 a.m. (to standardize the cut-off and implementation).
• The school, on its own, intends to suspend classes.

The President’s decision is communicated to the SEVP for Administration or the VP for Academic Affairs for dissemination.

• Google Spaces and Chats
• SPSPS website (www.spsps.edu.ph), the SPSPS Facebook page, and the President’s Twitter
• Campus public address system / intercom (except when suspension is made before 8:00 a.m.)
• Information boards and TV screens
• SPSPS trunkline: 323-7778
• Postings (except when suspension is made before 8:00 a.m.)

• Sandos
• Plunging necklines
• Hanging blouses
• Backless tops
• Spaghetti straps and halter tops
• Joggers
• Bicycle shorts and all kinds of shorts
• Leggings
• Pants with holes
• Clothes with frayed hems
• All kinds of slippers
• Sleeveless tops with wide armholes
• Micro-miniskirts
• Hats and caps inside the classroom
• P.E. uniform inside the classroom
• Body piercing
• Visible body tattoos
• Colored hair

• Observe norms of politeness, etiquette, and courtesy in dealing with others.
• Follow classroom policies and procedures set by the school and professor.
• Avoid boisterous conduct, whistling, running, and other distracting acts.
• Use the blackboard and chalk for instructional purposes only.
• Keep feet off furniture and walls.
• Handle equipment with care.
• Operating air-conditioning units and TV sets in classrooms and offices is strictly off limits to students.
• Smoking, drinking, and playing cards on campus are prohibited.
• Show respect and deference to all visitors on campus.
• Observe usual norms of etiquette and posted directions.
• Maintain healthy interaction with others; avoid public display of intimacy.
• Follow school regulations on the use of campus facilities for meetings and social, cultural, and recreational activities.
• Unbecoming behavior automatically brings about inquiry.
• Secure written authorization before participating in outside activities.
• Secure clearance before releasing information to the press.
• Hazing is strictly prohibited.
• All submitted work must be the student’s own; copying is a form of academic dishonesty.
• Be concerned for the environment.
• Visible body tattoos are not allowed.
• Colored hair is not allowed.
• Use of cellphones and other digital devices during class hours is strictly prohibited unless allowed by the professor.

• Disturbing classes without valid reason
• Entering a class or any function without the permission of those concerned
• Loitering in the corridors during classes
• Smoking
• Body tattoos and colored hair
• Selling cigarettes inside the school premises
• Allowing someone to use one’s library ID or school ID card
• Entering the campus without the prescribed uniform or validated ID, or using someone else’s ID
• Playing cards inside the campus
• Using mobile phones during class discussion, unless part of a class activity
• Littering and improper solid waste disposal
• Public display of intimacy (PDI)
• Uttering vulgar or obscene words
• Preventing the circulation of a recognized student publication by withholding or removing a substantial number of copies
• Wearing inappropriate attire within the campus
• Using school facilities without reservation or proper authority
• Preparing, publishing, bringing into school, or circulating immoral, obscene, or pornographic materials that are offensive and disruptive to others and the community
• Acts that disturb peace and order not specified among the major offenses

Penalties for minor offenses

• 1st offenseWarning and admonition by the Dean of Students, with a written apology to the offended party if the act is personal in nature.
• 2nd offenseWritten reprimand from the Dean of Students and summoning of parents or guardian.
• 3rd offense or moreDisciplinary action as determined by the Discipline Officer.

A major offense is one that warrants the penalty of suspension, expulsion, or exclusion.

• Cheating in any form
• Brawls on campus or at any school function or off-campus activity
• Assault or inflicting physical injury on another within campus premises
• Commission of five (5) minor offenses of different kinds
• Habitual disregard of school policies: three (3) minor offenses of the same kind
• Unauthorized possession or drinking of liquor within the school and its immediate premises
• Entering or being on campus while intoxicated
• Gross acts of disrespect, in words or deeds
• Participating in indecent shows, films, contests, and the like
• Involvement in any form of prostitution
• Forging, falsifying, or tampering with academic or official records or documents
• Acts that malign the good name and reputation of the school
• Provocation resulting in heated verbal or physical confrontation between students or groups
• Willful failure to comply with summons for discipline-related investigations
• Drug addiction, or unauthorized possession or use of prohibited drugs under the Comprehensive Dangerous Drugs Act of 2002 (R.A. 9165)
• Hazing or physical injury for initiation, admission, or continued membership in any organization, open or secret
• Perjury
• Any student or organization-related misconduct, within or outside school premises, that directly or indirectly affects the good name of the school
• Sexual harassment (R.A. 7877)
• Violations of the Anti-Bullying Act (R.A. 10627)
• Violations of the Safe Spaces Act (R.A. 11313)

Penalties for major offenses

• ProbationFor such time and under such conditions as the Board determines, with automatic suspension if any condition is violated. A case conference is convened with the student’s parents or guardians, the college’s Guidance Counselor, the Director of Discipline, and the student.
• SuspensionFor such time and under such conditions as the Board determines, with conference.
• DismissalRemoval of the student from the school.
• ExpulsionPermanent exclusion of the student.

Submit the following through the Office of Student Affairs:

1. Facility schedule: a proposed schedule for the use of campus facilities related to planned projects and activities.
2. Adviser acceptance: an official letter of acceptance from the chosen faculty adviser acknowledging their duties and responsibilities.
3. Official channel: address all application papers to the School President, submitted and channeled through the OSA.

• Eligibility: only regular SPSPS faculty members may serve as advisers.
• Responsibilities: the adviser is directly responsible for the organization’s compliance with institutional policies and government regulations.
• Attendance: the adviser must be present at all official meetings, projects, and activities.

• Clear membership rules: qualifications must be stated explicitly in the organization’s constitution, and any applicant who meets them and follows the process must be admitted.
• Inclusivity and non-discrimination: no organization restricting membership based on political, religious, or philosophical beliefs, or socioeconomic background, will be recognized.
• Clear objectives: goals and mission must be clear, concise, and aligned with actionable plans.
• Institutional and legal compliance: no organization whose goals or practices run counter to the Constitution of the Republic of the Philippines or the core values, philosophy, and policies of SPSPS will be recognized.
• Paulinian values and integrity: all organizations must uphold democratic principles, human dignity, and the moral integrity of the individual.

1. Report to the OSA: misunderstandings between students or organizations must be reported immediately to the Office of Student Affairs. Students must never resolve conflicts through violence, trial by publicity, harassment, or subterfuge.
2. Escalation: conflicts not resolved at the OSA level go to the Student Welfare Council, composed of the Academic Vice President, Deans, Department Heads, Paulinian Student Government leaders, and designated faculty and student representatives.
3. Final action: the Council’s findings and recommendations are forwarded to the School President for final action, with a copy furnished to the OSA.

• Parental or guardian consent: a notarized or duly signed consent form from parents or legal guardians for every participating student.
• Faculty supervision: an adequate personnel-to-student ratio (standard 1:35 to 1:50 for curricular activities). The faculty adviser or authorized representative must be physically present throughout.
• Safety and risk assessment: a pre-activity hazard assessment, precautionary safety measures, emergency response protocols, and medical and first-aid contingencies.
• Transportation and venue: vehicles (school-owned or chartered) must have valid registration, inspection clearances, and comprehensive insurance. Venues must be verified as safe by local authorities.
• Medical clearance and insurance: valid medical clearances when physical activity is required, and group travel insurance coverage.
• Voluntary participation: non-curricular off-campus activities are voluntary. They cannot replace major examinations or be the sole basis for failing a student, and comparable on-campus assignments must be provided to non-participants.